Assistant Registrar

Campus

Title:   Assistant Registrar

Date:    January 2025

FLSA Status:  Exempt – Full time, 12 month position

Reports to:      Registrar

Position Summary: Assists the registrar in the maintenance of student academic records, enrollment support services, and all registration services and related matters. 

Duties and Responsibilities:

• Ensures compliance with Family Educational Rights and Privacy Act and all other applicable laws and regulations
• Assists students, faculty, and staff in interpreting academic policy
• Monitors academic standing, coordinates early warning, probation, dismissal, President's and Dean's Lists
• Provides transcript services for all current students and alumnae
• Supports information needs of students, faculty, administration, and other constituencies subject to limitations of data availability and privacy
• Certifies enrollment of students with veterans benefits to Veterans Administration as a School Certifying Official for the college
• Provides training for student information system users
• Performs other duties as assigned by the registrar

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both orally and in writing
• Ability to work effectively with a wide range of constituencies
• Ability to analyze and solve problems
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
• Ability to interpret, adapt, and apply guidelines and procedures
• Detail oriented
• Ability to foster a cooperative work environment
• Ability to handle details as well as manage multiple tasks and deadlines
• Skill in using computerized student information programs for student record keeping as well as retrieving and analyzing data for reports
• Knowledge of the rules, regulations, and laws regarding student records
• Knowledge of NAIA student-athlete academic eligibility requirements
• Knowledge of VA eligibility requirements

Credentials and Experience:

• Prior experience with automated student information systems desired
• Prior experience with Microsoft Office products, especially Word and Excel
• Progressively responsible and relevant administrative experience

Special Requirements:

• Commitment to the mission and goals of the College