Medical Record Specialist

IMPC

Division/Department: Front Office Staff
Location: IMPC, New Albany, MS
Job Title: Medical Record Specialist
Reports to: Kay Ward, Office Manager
Type: Full-time
Hours 40/week

General Description

• Scanning Duties: scan all documents given by nurses or providers into appropriate medical record folders of patients’ charts, collect documents from physicians’ boxes daily, scan new patient documents into adobe file, monthly will scan, save and burn CDs of tax records, encounter forms, sign-in sheets, daily reports, and collection reports, end of year will burn CDs for collection reports, hospital charges, and monthly reports, will also clean out any unnecessary files on computer and from “not yet seen” folder that has not been scanned; Float Duties: work front desk as needed to include Saturdays and possible late nights occasionally with all front office staff (see job description for front desk receptionist); Other Duties: sort and send all incoming faxes thru Kno2 and Aprima, assist other front office staff as needed, work PPRNet reports and make related phone calls for retention of patients if needed, work reports related to the requisition of new patients, obtain medical records on all new patients, referrals or other requested  records that the providers or nurses ask to be obtained within a 24 hr period (or make note of why not able to obtain), if not able to obtain referral record will follow up within 1 week, send out all medical records requested by all outside entities to Verisma unless emergency then process records in house, print lab letters for providers and mail to pts with results, weigh and stamp out-going mail daily and place at front desk by 10:00 am every day, take all provider mail to their ledges daily, answer/respond/follow up on provider messages sent through EMR on daily basis when possible, print 121 forms on daily basis.

Work Experience Requirements

• Knowledge of computers 
• Self motivated/self starter

Education Requirements

• High school diploma or GED
• Analytically minded